Mailing for March 19, 2013
In this Issue:
Sign-up Time and Date
What to Expect
What You will Need for Sign Up
Sign-Up Date and Time
The official Sign-Up for the 2013 show will be on April 2, 2013 at 8:00 pm CST. (And you should all be very, very happy that I did not go with April 1.)
What to Expect
Now that we are in a different hotel, there are going to be some major changes to everything.
First: note that there are actual hours for the AA. These are the hours that the public will be able to come in and see/purchase your goods. The AA will be closed, locked, and secure outside of these hours. The AA will be opened to participants one hour before, and stay open to participants for one hour after the doors lock to the rest of the con. This will allow the artists to setup for the day, and cover their booths / cash-out / whatever at the end of the day.
Second: please consider this a reminder that the sign-up will be a FCFS Juried process. This means that you will still want to be one of the first to sign up for the AA, but then it will be juried. The jury system will consist of the judges looking at the website and registration information of the first person and determining if an invitation to pay will be sent. The second to register will then be given the same treatment, then the third, etc. until the AA is full. Keep in mind that there are about 1200 people vying for around 120 tables, so you will want to be one of the first to sign up.
The criteria for the judges determination will be very straightforward - have you, over the course of the last six years, done anything that has made us not want you in the AA? This can include, but is not limited to:
- Selling bootlegs after being given warnings
- Hassling the AA operatives and/or the other artists in such a way that there have been multiple complaints about you
- Breaking the rules every year (sometimes the same rule - sometimes different ones)
- Having a media set up that we repeatedly have had to warn you to tone down the volume for
- Anything else that has made the job of the operators and/or the experience of the other artists more uncomfortable than was needed.
As long as we are on the subject of invitation to pay and participate, do not think that one single incident will necessarily lead to your not being invited (although it might, if it was a spectacularly bad incident). I can think of at least five artists that have made mistakes in the past, addressed the mistakes, and have been great participants afterwards. By the same token, I can think of two that only did one thing, but that one thing was spectacular enough that I will not extend the invitation for them to come back.
Third: You will not know what number you were in line until you receive an invitation to participate. There will be a numbering system established, so that we can track who got in when, but it will not make sense to anyone not in the know.
Fourth: Since this is a true FCFS (with Jury), there will be no adjustments for what kind of items are allowed/not allowed in, except for where those items are outside of the rules of the convention. This means that you are still going to be expected to live by the bootleg rules (link), the weapons rules (link) and will have a Texas Sales Tax ID. The upshot of this is that if the first 100 people to register are all plushy sellers, then we are going to have an AA full of plushies. If the first 100 to sign up are all doing MLP/Batman/Aliens fanart commissions, then there will be 100 tables of artists doing commissions on the spot. So be it.
What You will Need for Sign Up
- Website to show your work: This does not need to be a million dollar website - it can be a Deviant Art site, Etsy store, E-Bay store, etc. Basically, we just need a good, solid way to see your art.
- Actual Business Name: This can be your name as an artist, the name of your business, or whatever you are doing business in the name of. EG1: Claudia Smith does business under the name of Pan-Gaia Designs. This is the name that is registered with the state for her Tax ID. EG2: David Wong does business as David Wong. His name is his business name.
- Texas State Tax ID Number: They are easy to get, and other than a brief flurry of people that want to 'help' you take credit cards when you register for one, are fairly painless. The ID number ensures that you collect, report, and pay your Texas Sales Tax
- The ability to type like lightning. OK, there is very little advice that can be offered for this, but even Mavis Beacon might have a hard time with the mother of all typing tests. The best you can do is to participate in the testing, so that you are at least familiar with what it is that you will need to do.
That’s all for now. Look for more from this address in the near future. Next mail will also contain times of the DB tests.
- Claudia Smith
A-Kon Artist Alley Coordinator
Men never commit evil so fully and joyfully as when they do it for religious convictions. - Blaise Pascal