A-kon Artist Alley Official Mailings

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A-kon Artist Alley Official Mailings

Postby Spizzy » Tue Feb 12, 2013 1:56 pm

Reserved for Hastur to post all official A-kon AA newsletters. She is currently working on getting the mailing list in order and will be sending out the first mailing this week.
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Re: A-kon Artist Alley Official Mailings

Postby Hastur » Wed Feb 13, 2013 2:52 pm

In this Issue:

Dates and Times
Pricing
How Sign-Up will Work
Rules

Dates and Times
The Artist Alley will be open at the following times:

Thursday, May 30: 3 pm – 9 pm
Friday, May 31: 8 am – 9 pm
Saturday, June 1: 8 am – 9 pm
Sunday, June 2: 9 am – 4 pm

On Thursday at 3pm, the AA Operations table will open for artist check in. You may not set up your table before check in!

The AA will be closed to the public outside of the hours listed. Artists are allowed in one hour before, and one hour after public hours for set up and take down.

Artists will not be allowed to sell outside of the AA - if you needs to work on commissions overnight do so in your room or other open place - but do not make sales!

The AA will close to the public at 4pm on Sunday. Artists will have until 6pm to clear out of their space.

Pricing

Tables will cost $150.00 and will include one membership badge. Additional memberships will be available for $40.00 per.

How Sign-Up will Work

With the change of venue there will be a new system for sign-ups.. It will run as follows:

-The site and date will be announced in the next newsletter.
-The site will have a countdown to the sign up start
-At the appropriate date and time, the counter will flip to the link for signup.
-Everyone will have a chance to signup for the AA
- In a First Come/First Served order, people who sign up will be reviewed by the jury. Jury rules below!
-Once the jury determines that the artist is acceptable, an e-mail will be sent to the address on record offering a chance to pay for the table and any additional badges.
-Artists will five days to pay for their table and badges.
-If you do NOT PAY within those five days, your lose your spot - and it will be offered down the list.
-The process will continue until the available tables are all sold.

Rules

Jury Rules

Preamble: I’ve been running the AA for six years now, with the 2013 show being my seventh. In this time, I have tried everything that I could think of to be fair to the AA, and every single year there are people that try to take advantage of everything. Therefore, we have instituted the FCFS Jury process.

-If we remember you as being a problem, you will not be invited to pay for the table – even if you are one of the very first to sign up. If you are worried about this, you are welcome to send an e-mail to the address and ask, or you are welcome to ask on the forums. Be aware that you may not like the answers.
-There is no percentage of X in the AA. People will be invited to pay on a FCFS basis entirely. This means that if the first 100 people to sign up are all plushy makers, and none of them have caused issues in the past, then the AA is going to have 100 plushy makers in it. So be it.
-Since this is FCFS combines with Jury, there is no way to determine who is on the wait list until the tables are filled. Since they will not be filled until well after sign up, it will take time to post the full list.

Participant Rules

-All participants will have to follow all A-Kon Rules and Policies. This means the Weapons, Bootleg and General Rules for Vendors. If a participant is found to be breaking the A-Kon Rules and Policies, s/he will be removed from the convention without a refund.
-All participants in the AA will show and sell their own work. Yes, the artist is allowed to have people to help, but the artist has to be available onsite in case of an emergency. This means that if you are the representative of an artist, and the actual artist is not on site, you will not be allowed to participate in the AA.
-Digital scaling and “vectoring” is not art – it is a violation of copyright. Any participant who is found vectoring or otherwise using digital manipulation instead of their own work will be removed from the AA without a refund.
-Pithy sayings are not art. If you are a button/sticker/whatever seller, and more than about 10% of your items for sale are just pithy sayings, then you will be asked to leave without a refund.
-You MUST have a Texas Sales Tax ID to sell in Texas and so you must have one in the AA. If you do not have a copy of your Sales Tax ID with you when you come in, you will have to get it before you will be allowed to set up.


That’s it for this one. More information in the next newsletter.

-Claudia Smith
-A-Kon Artist Alley Coordinator
Men never commit evil so fully and joyfully as when they do it for religious convictions. - Blaise Pascal
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Re: A-kon Artist Alley Official Mailings

Postby Hastur » Tue Mar 19, 2013 8:48 pm

Mailing for March 19, 2013

In this Issue:


Sign-up Time and Date
What to Expect
What You will Need for Sign Up




Sign-Up Date and Time

The official Sign-Up for the 2013 show will be on April 2, 2013 at 8:00 pm CST. (And you should all be very, very happy that I did not go with April 1.)

What to Expect

Now that we are in a different hotel, there are going to be some major changes to everything.

First: note that there are actual hours for the AA. These are the hours that the public will be able to come in and see/purchase your goods. The AA will be closed, locked, and secure outside of these hours. The AA will be opened to participants one hour before, and stay open to participants for one hour after the doors lock to the rest of the con. This will allow the artists to setup for the day, and cover their booths / cash-out / whatever at the end of the day.

Second: please consider this a reminder that the sign-up will be a FCFS Juried process. This means that you will still want to be one of the first to sign up for the AA, but then it will be juried. The jury system will consist of the judges looking at the website and registration information of the first person and determining if an invitation to pay will be sent. The second to register will then be given the same treatment, then the third, etc. until the AA is full. Keep in mind that there are about 1200 people vying for around 120 tables, so you will want to be one of the first to sign up.

The criteria for the judges determination will be very straightforward - have you, over the course of the last six years, done anything that has made us not want you in the AA? This can include, but is not limited to:
- Selling bootlegs after being given warnings
- Hassling the AA operatives and/or the other artists in such a way that there have been multiple complaints about you
- Breaking the rules every year (sometimes the same rule - sometimes different ones)
- Having a media set up that we repeatedly have had to warn you to tone down the volume for
- Anything else that has made the job of the operators and/or the experience of the other artists more uncomfortable than was needed.

As long as we are on the subject of invitation to pay and participate, do not think that one single incident will necessarily lead to your not being invited (although it might, if it was a spectacularly bad incident). I can think of at least five artists that have made mistakes in the past, addressed the mistakes, and have been great participants afterwards. By the same token, I can think of two that only did one thing, but that one thing was spectacular enough that I will not extend the invitation for them to come back.

Third: You will not know what number you were in line until you receive an invitation to participate. There will be a numbering system established, so that we can track who got in when, but it will not make sense to anyone not in the know.

Fourth: Since this is a true FCFS (with Jury), there will be no adjustments for what kind of items are allowed/not allowed in, except for where those items are outside of the rules of the convention. This means that you are still going to be expected to live by the bootleg rules (link), the weapons rules (link) and will have a Texas Sales Tax ID. The upshot of this is that if the first 100 people to register are all plushy sellers, then we are going to have an AA full of plushies. If the first 100 to sign up are all doing MLP/Batman/Aliens fanart commissions, then there will be 100 tables of artists doing commissions on the spot. So be it.

What You will Need for Sign Up

- Website to show your work: This does not need to be a million dollar website - it can be a Deviant Art site, Etsy store, E-Bay store, etc. Basically, we just need a good, solid way to see your art.

- Actual Business Name: This can be your name as an artist, the name of your business, or whatever you are doing business in the name of. EG1: Claudia Smith does business under the name of Pan-Gaia Designs. This is the name that is registered with the state for her Tax ID. EG2: David Wong does business as David Wong. His name is his business name.

- Texas State Tax ID Number: They are easy to get, and other than a brief flurry of people that want to 'help' you take credit cards when you register for one, are fairly painless. The ID number ensures that you collect, report, and pay your Texas Sales Tax

- The ability to type like lightning. OK, there is very little advice that can be offered for this, but even Mavis Beacon might have a hard time with the mother of all typing tests. The best you can do is to participate in the testing, so that you are at least familiar with what it is that you will need to do.

That’s all for now. Look for more from this address in the near future. Next mail will also contain times of the DB tests.

Thank you.

- Claudia Smith
A-Kon Artist Alley Coordinator
Men never commit evil so fully and joyfully as when they do it for religious convictions. - Blaise Pascal
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Re: A-kon Artist Alley Official Mailings

Postby Hastur » Wed Mar 20, 2013 6:53 pm

** A-Kon ® AA Newsletter
------------------------------------------------------------


**
------------------------------------------------------------

News about the A-Kon Artist Alley


** In this Issue: Correction

IMPORTANT!
------------------------------------------------------------
The previous mailing had incorrect pricing information for the tables and memberships. This is the correct information.

Tables will be $150.00. Tables will include one membership badge.

Additional memberships may be purchased for $40.00 each.

Any other pricing is incorrect - no matter where you get it from.

- Claudia Smith
A-Kon Artist Alley Coordinator


** Pricing:
------------------------------------------------------------
Table: $150.00 - Includes one Membership Badge
Extra Badges: $40.00 per Badge

One table per person

Sign Up Date
April 2, 2013
8:00 PM - CST
AA Hours:
Thursday:
3:00 pm - 9:00 pm (setup day)
Friday:
8:00 am - 9:00 pm
Saturday:
8:00 am - 9:00 pm
Sunday:
9:00 am - 4:00 pm
Men never commit evil so fully and joyfully as when they do it for religious convictions. - Blaise Pascal
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Re: A-kon Artist Alley Official Mailings

Postby Hastur » Wed Mar 27, 2013 6:50 pm

Sent March 27, 2013

In this Issue:



Invitation to Test
Link for Sign Up
Stickers and Sprites

Invitation to Test

Please consider this an invitation to participate in the testing of the signup. The more people we have that sign up as part of the test, the better the odds of us figuring out issues BEFORE they happen. The test is at 8:00 pm, on March 28, 2013. That's tomorrow evening!

Link for Sign Up

http://www.artistalleys.com/A-Kon/2013/index.php

Please note that the test will be at the same link that the actual sign up will be. We are running the test tomorrow, through the evening, and then will flip the link again, to the real sign up. The sign up will be at 8:00 pm, April 2, 2013. Please note that this is CST.

Stickers and Sprites

As you all know, it is against the bootleg rules to have stickers that depict anything except your own art. There have been way too many issues about the stickers in the past, so we will be keeping an eye out for them again, this year.

This does, however, bring up the issue of Perler Bead sprites.

Let me put it as simply as I can: Don't. Perler bead sprites of anything except your own work will be considered bootleg in the same way that the stickers are. You will be asked to remove any perler bead sprites you have on your table, and you will only be asked one time. If you are found trying to sell them, you will be ejected from the AA and you will not be refunded. Simply put, making perler bead sprites is just like any other form of bootleg. It is not satire or fair use. It is bootleg. So, like the stickers, it has to be your own art or nothing.

That's it for this issue. Keep an eye out for further missives in the future as we count down to the sign up.

- Claudia Smith
A-Kon Artist Alley Coordinator

PRICING:

Table: $150.00 - Includes one Membership Badge
Extra Badges: $40.00 per Badge

One table per person

Sign Up Date

April 2, 2013
8:00 PM - CST

AA Hours:

Thursday:
3:00 pm - 9:00 pm (setup day)
Friday:
8:00 am - 9:00 pm
Saturday:
8:00 am - 9:00 pm
Sunday:
9:00 am - 4:00 pm

Link for Sign-Up

http://www.artistalleys.com/A-Kon/2013/index.php
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Men never commit evil so fully and joyfully as when they do it for religious convictions. - Blaise Pascal
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Re: A-kon Artist Alley Official Mailings

Postby Hastur » Mon Apr 01, 2013 8:39 pm

DON'T FORGET!

SIGN-UP IS TOMORROW! April 2, 2013 at 8:00 pm CST (20:00 hrs)

Link for signup


Go here for previous mailings if you have not received them all - it is very important that you understand how this works.

That's all. See you all tomorrow.

- Claudia Smith A-Kon Artist
Alley Coordinator




PRICING:

Table: $150.00 - Includes one Membership Badge
Extra Badges: $40.00 per Badge

One table per person

Sign Up Date

April 2, 2013
8:00 PM - CST

AA Hours:

Thursday:
3:00 pm - 9:00 pm (setup day)
Friday:
8:00 am - 9:00 pm
Saturday:
8:00 am - 9:00 pm
Sunday:
9:00 am - 4:00 pm
Men never commit evil so fully and joyfully as when they do it for religious convictions. - Blaise Pascal
User avatar
Hastur
 
Posts: 139
Joined: Tue May 08, 2012 8:52 pm
Location: Houston TX


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